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Transportation Management Software: A Solid Foundation to Orchestrate Logistics

Learn how TMS technology can help you orchestrate delivery even with extensive fleets while saving money in the process

April 14, 2021

8 mins read

As a supply chain or logistics professional, you want to ensure your stakeholders are satisfied, from suppliers to consumers. Overwhelming data, manual processes, and expensive mistakes are gradually becoming a thing of the past and less often impacting supply chains as more and more organizations implement transportation management software.

Transportation management system (TMS) software makes it possible to track the entire supply chain. It enables you to capture reliable and structured data from the moment you create or source your product to the moment it’s delivered to your end customer.

Every logistics company, no matter the size, can benefit from transportation management software by improving operational product management processes, reducing delivery costs, preventing time and money losses, increasing supply chain visibility, and getting more accurate insights to make informed decisions.

What is a TMS and how does it work? If you decide to implement a TMS in your organization, what options do you have? Let’s talk about it.

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What transportation management software is and how it works within a company

A TMS is a platform that gathers, organizes, and processes all shipment-related data — from inbound and outbound logistics information to all your carrier activity — in one place. It’s software that allows manufacturers, suppliers, distributors, and 3PL/4PL providers to plan, execute, and optimize logistics processes throughout the supply chain.

Logistics management software can cover not only movable goods and shipments but all kinds of equipment management, asset management, business process optimization, and so on. It’s also helpful in planning operations and stock levels, as it provides essential data insights for detecting possible issues in business processes and the supply of products early on.

Important features of transportation management system software are:

  • Comprehensive route planning
  • Fleet management optimization
  • Multimodal shipping of cross-border and domestic freight
  • Calculation of transportation costs
  • Management of contracts for customers and carriers
  • Support and coverage of the complete transportation lifecycle

Benefits you can get from TMS software:

  • Collection of data from multiple sources (purchase orders and general ledger information, carrier information, data from IoT sensors, GPS tracking data, etc.)
  • Automation of business processes (connecting customers with carriers, applying for optimal freight orders, etc.)
  • Generation of valuable insights using data analytics capabilities (reporting on operation performance, finances, customer satisfaction, etc.)

Without logistics management software, the only way to look for an available carrier is manually. This involves making calls, negotiating rates, and tracking the entire shipment process manually. With a TMS in place, shippers can connect with carriers automatically. A fleet tracking system will send information about available trucks to all your customers, compare rates by connecting to the freight marketplace, and book the most favorable deals automatically.

As a shipment moves further, it’s possible to track the delivery process until the product gets to the customer. Plus, if you analyze historical data using proper AI algorithms, you’ll be able to better optimize shipment routes and plan fleet capacity.

A TMS can be integrated with other software, such as an enterprise resource planning (ERP) system or warehouse management system (WMS), to provide even more accurate information and support end-to-end delivery more effectively.

Such logistics management solutions can improve nearly every part of the shipment process. Greater transparency and visibility facilitate more efficient planning and execution, whereas AI-generated insights allow for optimizing future processes, therefore increasing customer satisfaction and helping shippers grow their businesses. In other words, by implementing a TMS today, you are guaranteed to benefit tomorrow.

Transportation and logistics software solutions

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A closer look at the transportation management workflow

The entire transportation management workflow can be divided into three phases: planning, execution, and optimization. Let’s take a look at each.

Planning

A transportation management software system can help you select the optimal route, best carrier, and most cost-effective method of delivery. TMS solutions provide your business with greater visibility into every stage of the supply chain. You can further enhance this visibility with data about order rates, not to mention customs delays and trade regulations.

Execution

A TMS solution can help logistics companies match loads, communicate with carriers on the scale of delivery, and track shipments and documents in real time. Moreover, transportation management systems are superb at handling international shipments, as logistics management software can provide required documentation for customs, including permits, trade compliance certificates, and other important paperwork.

Optimization

All logistics operations have associated data. Transportation management software can use this data to track the performance of your supply chain. A TMS can provide insights about future shipments, deliver transportation intelligence through IoT devices, and see whether there are any hiccups in the process.

How TMS solutions work within a supply chain
Transportation Management Software: A Solid Foundation to Orchestrate Logistics

Challenges transportation management software solves

By design, TMS solutions are great at providing supply chain visibility, but there’s more than meets the eye. Transportation management systems are made to provide full control of your entire supply chain. Through various features, every division within your logistics business can solve various problems. Here are some of the TMS features you can take advantage of.

Freight analysis

TMS solutions can be used to plan and inbound and outbound product movements. Learn how much it would cost you and what performance your freight partners can provide.

Manufacturing scheduling

Scheduling doesn’t have to be difficult. Transportation management software can give you a reliable estimate as to how much inbound material is required for the manufacturing schedule.

Distribution visibility

Supply chain transparency is one of the most critical challenges for every shipper. Logistics management solutions like TMSs provide greater visibility of inbound material requirements needed to fill shipment orders. At the next stage of digital innovation in supply chains, digital twins in logistics may make the entire supply chain visible.

Procurement reports

Reports are hard to obtain when a chunk of operations are done manually. A TMS can help you manage vendor supply performance and gain access to detailed reports at scale if you are working with multiple suppliers.

Financial audits

From basic invoicing to freight audits to payment schedules, logistics management software can help your financial department process more transactions as well as analyze cost efficiency.

Order tracking

Through various software-powered electronic logging device (ELD) sensors installed on trucks, roads, and distribution centers, logistics management solutions can gather data and track customer orders as well as provide frequent updates.

Customer service

Transportation management software can be used to provide customer support. Moreover, a TMS can deliver updates as to where parcels are and when they will be available.

The best part is that by building a new custom platform, you can integrate functions found in your TMS into your current ERP system using EDI or API calls. With added TMS software, taking control of the supply chain becomes significantly easier.

How to streamline your fleet management with Intellias’ digital technology consulting service for logistics companies.

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How logistics management software can increase supply chain visibility

The primary objective of logistics management solutions is to make data available, process it, and deliver it directly to customers and other stakeholders. This data availability, along with data accuracy, is critical to the functionality of a TMS.

Transportation management software ensures data delivery using various methods, chief among them being IoT devices such as GPS trackers, RFID, and supplementary software. Over the past 5 to 10 years, commercially available, non-enthusiast camera technology has become not just affordable but powerful enough to deliver tangible data through video telematics.

Another data source logistics management software can feed on is delivered through carriers. Suppliers, forwarders, brokers, and even 3PL companies possess valuable information your business can use. Combine the data received from these entities with data in your warehouse management system and enterprise resource planning system and you can expect to solve your logistics problems more efficiently.

Big data technology, predictive algorithms, and smart container tracking can be stitched together to improve the effectiveness of TMS software. This union will allow you to achieve ubiquitous supply chain visibility.

Logistics management solutions: What options do you have?

Business owners can pick from several options for obtaining logistics management software. They can purchase a ready-made solution or develop a custom solution tailored to their individual requirements.
Transportation Management Software: A Solid Foundation to Orchestrate Logistics

Implementing ready-made software has both strengths and limitations depending on your needs. On-premises TMS solutions, for example, are run locally on your server hardware. They are super secure and functional, but they’re not optimal for every business due to complex hardware maintenance.

Cloud-based transportation management system software is considered the most accessible, as you don’t need powerful hardware to run it, nor do you need to configure it. It’s also very scalable. However, you may not be impressed with the available functionality of some cloud-based logistics services.

A custom platform can be adapted to your business needs better than anything else. Although more expensive up front, custom logistics management solutions are financially more reasonable in the long run. Not only will you have full control over the solution; you also won’t have to pay a monthly fee to the vendor.

Learn how cloud-based transportation software can help you cut operational costs.

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New technologies and transportation management software trends to keep tabs on

More and more logistics companies are adopting innovative logistics solutions such as TMSs in their supply chains. The benefits are hard to ignore, and the barrier to entry is low compared to other technological solutions.

Cloud-based enhancements

As technology advances, TMS tools will not only become more accessible but more potent in what they can do. In times of rapidly changing customer demand, transportation management system software allows suppliers to react to fluctuations rapidly, helping them save money.

Automation of management processes

Today, more and more transportation management software solutions are shifting their focus towards automation of critical shipment processes. From dock scheduling to load execution to tendering and freight settlement, a TMS helps create a more autonomous package journey.

User-oriented interface

More transportation management software developers are focusing on the user experience. No amount of automation can eliminate the human factor; therefore, delivering an accessible and responsive user experience is becoming more important.

TMS software: The first thing you need to increase supply chain visibility

Having a TMS solution in your supply chain is not only about streamlining your logistics operations but also about remaining competitive. More and more companies, both big and small, are investing in TMS software, as it helps them manage more work with fewer resources.

Whether you wish to tackle fleet management, order batching, or any other logistics challenge, TMS software is the way to go. If your business is struggling to meet ever-changing customer demands or has trouble with batching and document processing, logistics management software is your best option.


Looking for ways to develop a custom transportation management system with our experts? Let’s talk about it! The Intellias team is here to consult with you about possible technological solutions.

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